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Administrative Specialist Sr (3 positions - various departments/divisions)

Company: Maricopa Community College District
Location: Chandler
Posted on: January 21, 2023

Job Description:

Administrative Specialist Sr (3 positions - various departments/divisions)

Hourly Rate
$18.09-$23.52/per hour

Grade
110

Work Schedule
Monday - Friday, 8am - 5pm
Summer Hours: Monday - Thursday, 7am-6pm

Work Calendar
12

Maricopa Summary
Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?

Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us
What's Currently Happening at Maricopa

  • Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
  • Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
  • One of the largest community college systems in the country
  • 2020 Healthy Arizona Worksites Program recipient
  • Named 19th Best Employer for Women by Forbes
  • 2019 No. 42 in Arizona's Best Employers

    Benefits
    The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.

    Benefits & Perks Options
  • Paid observed federal holidays & additional paid time off throughout the year
  • Arizona State Retirement System (ASRS) & 12% Employee Contribution Match
  • Paid vacation, sick, and personal time (if applicable)
  • Multiple health and dental insurance coverage plans
  • Virtual: Reach a doctor 24/7
  • Flexible Spending Accounts (FSA)
  • Maricopa Perks & Gears Discount Program
  • Employee assistance program (EAP)
  • $4,000 Annual professional development growth funding (if applicable)
  • Tuition reimbursement for employee and dependents (if applicable)
  • Revised summer work schedule
  • Maricopa Employee Health & Wellness Program
  • Employee recognition opportunities
  • Public Service Loan Forgiveness

    Job Summary
    This position provides administrative support to the chair, faculty, and students in an Academic Division. Core duties include providing quality customer service to faculty and students, providing logistical support for events, and collaborating with other members of the division. The person in this position will also work with lead faculty and/or the division chair to assist with the coordination, maintenance, troubleshooting, and monitoring of multiple academic term schedules of classes

    Essential Functions
  • 50% - Provides administrative support related to scheduling meetings and related office services for multiple departments and programs. Serves as the point of contact for inquiries and requests for information and services, referring requests appropriately when needed. Provides coordination of activities and administrative support for the class schedule, events, projects, programs, and services. Prepares and disseminates information, both internally and externally, regarding policy and procedures, the class schedule, events, and program information. Offers customer support of assigned systems and service areas. Provides technical assistance and specialized administrative office support activities related to area of assignment. Manages and monitors office inventory, equipment, and maintenance services; orders supplies and initiates work order requests when needed. Lends support to other divisions and academic areas as necessary.
  • 20% - Researches, gathers, compiles, and reviews data and information in support of assigned function, program, project, or support area. Designs and formats complex documents. Creates documents, correspondences, reports, meeting minutes, and/or other communication materials. Prepares and maintains schedules, coordinates calendars, and plans travel arrangements and itineraries.
  • 10% - Monitors and tracks budgets, funding and expenditures; assists with budget preparation.
  • 10% - Oversees the maintenance of files, records, database information, and documentation related to assigned area according to established procedures and participates in the development of new processes and procedures when appropriate.
  • 10% - Performs other duties as assigned

    Minimum Qualifications
    Associate's Degree from a regionally accredited institution and two years of administrative office support or related experience providing a wide variety of clerical, administrative office support and/or administrative coordination activities.

    OR

    High School Diploma or GED and four years of administrative office support or related experience providing a wide variety of clerical, administrative office support and/or administrative coordination activities

    Desired Qualifications
  • Experience working in an administrative support role.
  • Experience working with an online information system or database management system.
  • Experience maintaining personnel and financial records.
  • Experience coordinating complex projects/tasks/events for several varied departments.
  • Ability to work effectively with a diverse group of students, faculty, staff, or community members
  • Excellent written communication skills as evidenced by cover letter detailing how prior experience, knowledge and education meet the minimum and desired qualifications for this position.

    Special Working Conditions
    Possession of a valid State of Arizona Class D Driver's License is required; employee must meet district minimum standards regarding driving:

    https://www.maricopa.edu/about/careers/application-information#mvd

    Travel: May be required to work at multiple sites or locations.

    Lifting: i.e. May be required to lift or carry up to 25lbs.

    Computer: i.e. May be required to sit for a prolonged period of time; viewing a computer monitor.

    How to Apply
    Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.

    Additional materials will not be accepted after the job posting has closed.

    Missing materials or incomplete employment history will not be considered.

    Please ensure your materials clearly provide the following information.

  • Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
  • Indicate whether former or current employment is Full-Time or;
  • Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
  • Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
  • Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.

    Posting Close Date
    Please apply on or before September 22, 2022 to be considered for the first review.

    Additional reviews to be held bi-weekly if necessary

    EXTENDED: Application Deadline: November 8, 2022

    EEO Information
    Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

    Title IX
    Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

    The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

    Clery Act
    The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act

    To apply, visit: https://jobs.maricopa.edu/psc/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_SCHJOB_FL&Action=U


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Keywords: Maricopa Community College District, Chandler , Administrative Specialist Sr (3 positions - various departments/divisions), Administration, Clerical , Chandler, Arizona

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