Service Manager

Company: Medicus IT
Location: Chandler
Posted on: March 21, 2023

Job Description:

The Service Manager will oversee a team of system specialists and service desk agents, own the operational delivery of services against defined SLAs, maximize customer satisfaction, act as a service escalation point, and proactively improve support processes, all per Medicus IT policies and procedures. You will work closely with the technical Team Leads, who are responsible for the technical oversight of our systems and networks, including monitoring and application of technical standards. This role will partner with other Service Managers to bring technical knowledge and solution driven approaches to meet client requirements.

Job Description

Role and Responsibilities

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• Direct Service Desk tactical operations as an effective single point of technical support
  
• Align and perform all strategic initiatives in support of the Company's purpose/objectives
  
• Has in depth knowledge of Medicus IT Service Catalog and applies to client needs
  
• Maintains day-to-day service desk operations; accountable for overall adherence of defined SLAs, and all key performance indicators (KPI's) and metrics
  
• Triage / Onsite / Scheduling Ownership and oversight
  
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  • Verify the dispatch process of service requests to ensure full utilization of technical resources (onsite scheduling and onsite checkouts)
    
  • Assist in call-overflow as needed
    
  • On Call Scheduling
    
  • Enters all work as activities or service tickets in ITSM platform
    
    
    
  • Coordinate service activities with all other functions within the organizations and suppliers to ensure optimum utilization of staff and equipment
    
  • Provides reporting of service metrics to Leadership Team.
    
  • Prepares statistical and narrative reports regarding operational activities for leadership team (managed services and implementation services)
    
  • Maintain awareness of all outstanding client pre- and post-delivery issues and provide status updates to clients and management as required
    
  • Handles Service Escalations, works with Client Success Managers to investigate and resolve issues reported in client CSAT, escalates to Director of Service Delivery when applicable
    
  • Ensures consistent client experience through creating, training, and reinforcing new and existing process / procedures
    
  • Identifies at risk client relationships and works with Client Success Team to resolve
    
  • Understands ITSM Workflows and can guide improvements and Automation
    
  • Manages Phone System Metrics, Manages Queue availability, adjusts resource scheduling as needed
    
  • Work closely in support of Professional resources team for any shared technical resources
    
  • Continually seeks opportunities to increase client satisfaction and deepen client relationships
    
  • Become aware of clients' business and how IT relates to their business strategy and goals
    
  • Client profitability reporting
    
  • All other duties assigned
    
    
    
    
    Department Leadership
    
    
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    • Lead, coach, mentor, develop, and manage assigned team members daily to improve customer service, satisfaction, manage perception, and increase overall efficiencies of operations and team members while providing tools and resources for the team to perform well:
      
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      • Performance reviews (periodic formal and informal)
        
      • Process improvement/development plans
        
      • One-on-ones
        
      • Review of recorded calls
        
      • Continuous coaching and constructive feedback
        
        
        
      • Facilitates regular Service Desk team meetings and Service Board reviews; creates agenda and manages accountability for meeting processes
        
      • Conducts daily AM Huddle meetings
        
      • Manages and improves interviewing, training, and on-boarding processes of potential and new engineers, ensuring that the right talent and cultural fit of new team members is achieved
        
      • Manages PTO / Call Outs
        
      • Reviews IT and Business Publications to remain up to date with emerging technologies, active in professional associations
        
      • Collaborates within Service Management team to drive process improvement initiatives that consolidate and drive efficiency
        
        
        Qualifications and Education Requirements
        
        
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        • A Bachelor's Degree in Business or a Computer Related field, from an accredited institution OR the equivalent combinations of experience and education is required
          
        • 5+ years in an IT Business related role working with IT Management Executives
          
        • 5+ years working for a Managed Services Provider (ConnectWise experience preferred)
          
        • 2+ years supervising staff and prioritizing daily workflows is essential
          
        • Experience working in healthcare IT strongly preferred
          
        • Strong technical knowledge and ability to articulate technically with senior leadership
          
        • Ability to drive culture through people driven mentorship
          
        • Proficient in Microsoft Office Suite
          
        • Alignment with Medicus IT's core values of Doing the Right Thing, Taking Ownership and Delivering Results, Cultivating Positivity and Encouraging Improvement and Innovation
          
        • Must be able to sit prolonged periods sitting at a desk and working on a computer.
          
        • Must be able to lift 35-50 pounds at times
          
          
          Additional Notes
          
          
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          • Adaptable to manage a variety of personalities, provide criticism and candid feedback in tough situations, foster positive energy in the workplace
            
          • Ability to handle stress well in times of heavy workload and in critical business scenarios
            
          • Effectively deals with frustrated clients from a non-technical perspective, while having the knowledge to properly handle a multitude of situation in an ever-changing environment
            
          • Self-motivated, with the ability to work in a fast-moving and fluid environment
            
          • Ability to multi-task and adapt to changes quickly
            
          • Excellent communication skills
            
            
            
            
            Medicus IT offers incredible benefits that go unmatched!
            
            
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            • 401k with Company Match
              
            • Annual Bonus Plan
              
            • Medical, Vision & Dental Insurance
              
            • Short-Term & Long-Term Disability Insurance
              
            • Basic Life Insurance
              
            • Accidental Death & Dismemberment (AD&D) Insurance
              
            • Optional Supplemental Insurance
              
            • Paid Holidays
              
            • 14 days PTO (Including Birthday PTO!)
              
            • Fully Customized Development/Growth Plans
              
            • Certification Reimbursements
              
            • Monthly employee appreciation events
              
            • Fully stocked breakroom
              
              
              
              PI208359323

Keywords: Medicus IT, Chandler , Service Manager, Executive , Chandler, Arizona